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Differentiating between a SHE File and a SHE Plan

There is a common misperception that the SHE File and the SHE Plan is one and the same thing. This is incorrect. The SHE Plan forms part of the SHE File and therefore the content of the two is different.

A SHE File should consist of the following in terms of content (guideline only):

1. Planning

• Site Plan Schedule
• Safety Plan
• Fall Protection Plan
• Safety Specification

2. General Admin Requirements:

• Common Vocabulary - A typical list of abbreviations used.
• Notification to Dept. of Labour - Notification to Dept. of Labour required within 7-days of award of contract.
• Company Safety Policy - To be signed by the CEO.
• Organogramme - Generic version included as a guideline. Site specific organizational structures are recommended.
• Site Start-up Checklist - A guideline on items to be considered when starting up the construction site and activities.
• Schedule D - Notice in Respect of Machinery.
• Site Safety Rules - Used to induct all new employees on site.
• Safety Induction - Used to induct all new employees on site.
• Toolbox talk proforma - This is a blank format of the toolbox talk.
• Ten Commandments of Safety - A brief list of rules to abide by. Used for awareness and induction.
• Emergency Tel. Numbers - Must be completed at site level for the emergency services within the area.
• Hot work permit - Any work involving open flame, welding etc, in explosive environments or confined spaces requires an assessment of the conditions and a permit to proceed to ensure all the necessary safety precautions have been considered.
• Formwork repair guide - To be read in conjunction with the scaffold inspection appointments and should be referred to when inspection scaffolding.
• Lock-out request form - Work required on equipment whether electrical charged or mechanical in operation, requires and assessment and permit where the risk of being put in motion may be undetected, then the lock-out is required.

3. Appointment Documents

• Legal & Other Appointments applicable to

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• Contact Christel Fouche |
• November 10th, 2009 |
• Featured, Health & Safety |
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